8 Signs You Need a New Scanner for Office Use

Are you tired of dealing with an outdated scanner that’s causing you more trouble than it’s worth? A scanner is an essential tool for any office, but if it’s not functioning properly, it can become a significant bottleneck that hurts your team’s productivity. Still can’t decide when to upgrade? Here are eight signs it’s time to get a new scanner for your office.

• Slow Scanning Speeds

If you spend more time waiting for your scanner to finish scanning than actually using the scanned documents, it’s a sign you need a new scanner. With upgraded capabilities and features, a new document scanner for your office can save everybody’s time and increase the overall efficiency of your team. 

• Frequent Paper Jams

Paper jams are a common issue with office scanners. Sometimes, all you have to do is clean the equipment, as the culprit is often accumulated dirt or ink on the image sensor that causes the scanner to halt. You can also hire scanner repairs to see if more serious issues, like worn-out rollers, are causing repeated paper jams. 

But if you’re still dealing with paper jams frequently, even after having the equipment repaired more than once, it’s time to purchase a new desktop document scanner. A new scanner with updated hardware can help eliminate common issues and save you from the headache of dealing with constant paper jams.

• Poor Image Quality 

You need an upgrade if your scanner is producing blurry or low-quality images. Poor image quality can be caused by several factors, including outdated software, damaged lenses or worn-out parts. You’re better off with a new machine that can produce high-quality images essential for your day-to-day business operations.

• Limited Scanning Capabilities

It might have been helpful in the past, but a scanner that can only handle a limited range of document sizes or types can be only a source of inefficiency these days. On the other hand, a new office scanner with more advanced features can handle a wider range of document types and sizes, allowing you to scan everything from receipts to legal-sized documents. Plus, a scanner with an automatic document feeder can save you time and effort when scanning multiple pages at once.

• Incompatibility with Modern Software

A document scanner incompatible with modern software can negatively impact your office productivity. That’s enough reason to buy a new scanner. The new machine can help you integrate your scanning processes with your existing software, making it easy to manage and share your scanned documents. You can save time and effort and help increase your office’s efficiency in the long run.

• Lack of Connectivity Options

Today, almost all devices connect to Wi-Fi or Bluetooth for easy file sharing. So if your office is still using a scanner without connectivity, it’s time to look for a new machine. Get an office scanner with built-in Wi-Fi or Bluetooth connectivity that makes it convenient to share your scanned documents with colleagues or clients through email or cloud-based storage services. 

• Outdated Security Features

Like any device, scanners for office use are vulnerable to cyber-attacks. So if you want to protect your confidential documents from unauthorised access, replace your existing document scanner with a new machine that comes with advanced security features, like password protection & encryption. This is especially important if you deal with sensitive information, such as financial or legal documents.

• Frequent and Long Queues at MFP 

Do you have an MFP or multifunction printer in your office? It does everything your staff needs—from printing and copying to scanning documents. But if your employees or colleagues often stand in line to get their documents scanned, you might want to consider getting a new scanner. Routine heavy scanning can interrupt access to MFP’s other uses. It’s better to have scanners that complement your MFP.

Contact Printer Repair Centre Today

Ready to buy a new office scanner? Get in touch with our sales & supplies team today. We stock office machines, like scanners, that suit different business requirements. You can count on us to help you pick out the best scanner for your office. With a new scanner, you can say goodbye to frustrating paper jams, slow scanning speeds and other issues that only serve as productivity bottlenecks.